Statutory Corporate Governance Engine

    How Corporate E-Voting Works

    A transparent, step-by-step architectural breakdown of the Indian corporate electronic voting lifecycle under Section 108 of the Companies Act 2013 and SEBI LODR Regulation 44.

    Statutory AGM / EGM Milestones

    The 5-Stage Governance Lifecycle

    Every phase is mathematically locked and time-stamped in alignment with Ministry of Corporate Affairs (MCA) Rule 20 mandates.

    01
    T-21 Days Prior

    AGM Notice & Benpos Ingestion

    The Company Secretarial team uploads the Depository Benpos register (NSDL/CDSL) and drafts Ordinary & Special resolutions. Automated notices with unique Voting User IDs and PINs are dispatched via email/SMS.

    Notice & Setup
    02
    T-7 Days Cut-Off

    Record Date Entitlement Freeze

    Voting rights are immutably locked based on the paid-up value of shares held on the statutory cut-off date. Quorum thresholds (Section 103) are computed automatically.

    Cut-Off Verification
    03
    T-3 to T-1 Days (9 AM – 5 PM)

    Remote E-Voting Window

    Shareholders log in via secure OTP authentication and cast weighted ballots on each resolution. Every ballot generates an immutable SHA-256 cryptographic digest and digital confirmation receipt.

    Remote Balloting
    04
    Meeting Day (AGM / EGM)

    Live AGM & InstaPoll Venue Voting

    During the virtual/hybrid general meeting, attendees who did not participate in remote e-voting can cast instant ballots via InstaPoll. Remote voters are blocked from double-voting.

    InstaPoll Session
    05
    Post-Meeting (Within 2 Days)

    2-Witness Unblocking & Form MGT-13

    The Scrutinizer executes the digital unblocking ceremony with 2 independent witnesses under Rule 20(4)(xii), generating automated Form MGT-13 PDF reports for stock exchange filing (SEBI LODR 44).

    Scrutiny & Filing

    Tailored Portals for Every Stakeholder

    Role-based interfaces engineered for Company Secretaries, Shareholders, and Scrutinizers.

    For Corporate Issuers & Secretarial Desks

    Full lifecycle management from Benpos ingestion to MCA reporting.

    1. Benpos Roster Ingestion

    Upload NSDL/CDSL Benpos CSV registers with automated DP ID/Client ID, PAN, and folio verification.

    2. Resolution Drafts & Timers

    Configure Ordinary and Special resolutions with statutory Section 102 explanatory notes and auto-closing timers.

    3. Section 103 Quorum Tracker

    Live statutory quorum engine tracking member attendance against the legal threshold (5, 15, or 30 members).

    Explore Enterprise Dashboard

    Frequently Asked Questions

    Statutory guidance on electronic voting timelines, voter authentication, and report filings.

    Under Rule 20 of the Companies (Management and Administration) Rules, 2014: (1) Notice of AGM with e-voting instructions is dispatched at least 21 clear days before the meeting (T-21), (2) The statutory cut-off date to determine voting rights is set not earlier than 7 days before the AGM (T-7), (3) Remote e-voting commences at least 3 days prior and closes at 5:00 PM on the day preceding the AGM (T-1), and (4) Form MGT-13 Scrutinizer Report is submitted within 2 working days of meeting conclusion.

    Explore More Governance Modules

    Shareholder Portal →Remote E-Voting →Security Architecture →Governance FAQs →