Shareholder E-Voting Platform for Companies
Secure corporate voting software for Annual General Meetings (AGM), EGMs, postal ballots, and board elections. Engineered with weighted voting power, cryptographic ballot integrity, and independent scrutinizer audit reporting.
SHA-256
Cryptographic Ballot Integrity
Sec 108
Companies Act Workflow Mapping
MGT-13
Aligned Scrutinizer Report Format
OTP
Secure Shareholder Authentication
Purpose-Built for All Participants
Structured workflows configured to meet the statutory, analytical, and operational needs of shareholders, issuers, and independent scrutinizers.
For Shareholders
- Secure credential authentication paired with keyed OTP
- Instant access on smartphones, tablets, and desktop browsers
- Cryptographic vote confirmation receipt with SHA-256 digest
- Clear resolution explanatory statements and agenda review
Annual General Meeting (AGM) E-Voting Solutions
Conduct statutory AGMs with automated support for 21-day notice dispatches, remote pre-meeting voting windows, and live venue balloting. Handle standard Ordinary Business (financial statement adoption, dividend declarations, director reappointments) and Special Business resolutions seamlessly.
- Configurable remote e-voting window closing at 5:00 PM on the day preceding the AGM
- Automatic record-date shareholding snapshot matching depository records
- Separate categorization of Ordinary and Special resolutions with statutory thresholds
AGM Statutory Resolution Types
Section 102 & Section 108 Workflows
Ordinary Business
Financial statements, auditor appointment, director rotations, and dividend approvals. Simple majority required (>50%).
Special Business
Capital restructuring, M&A approvals, and Articles of Association amendments. Supermajority required (โฅ75%).
EGM Requisition Workflows
Section 100 Statutory Mechanics
Board-Convened EGMs
Urgent matters requiring immediate shareholder determination outside the scheduled AGM cycle.
Shareholder Requisitions
Convened upon requisition of members holding โฅ10% of paid-up equity voting capital.
Extraordinary General Meeting (EGM) Balloting
Deploy rapid, legally grounded electronic voting infrastructure for urgent corporate determinations. Whether convened by the Board or requisitioned by eligible shareholders under Section 100, the platform enforces statutory notice periods and precision weighted calculations.
- Support for standard 21-day notice or Section 101(1) 95% majority short notice
- Automated eligibility filtering tied to the official EGM cut-off record date
- Independent unblocking and scrutiny identical to statutory AGM standards
Corporate Proxy Voting & Section 105 Management
Manage proxy appointments digitally in alignment with Section 105 of the Companies Act 2013 and Form MGT-11 standards. Eliminate manual physical proxy reconciliation errors, enforce the 48-hour statutory deposit cutoff, and prevent double voting automatically.
- Automated tracking of the statutory 48-hour pre-meeting proxy deposit window
- Enforcement of Rule 19 statutory cap (maximum 50 members and 10% voting capital)
- Double-voting prevention: remote shareholder ballots supersede proxy authorizations
Form MGT-11 Alignment
The platform records appointed proxy details against member folios, validates depository signatures, and generates consolidated appointment schedules for the Chairman and Scrutinizer.
Key Statutory Principle
A proxy has no right to speak at a general meeting and cannot vote on a show of hands, but is entitled to cast ballots where authorized by the appointing member.
Rule 20(4)(xii) Protocol
Independent Unblocking System
Votes cast through remote e-voting cannot be accessed or tallied by management or the board during the voting window. Under Rule 20(4)(xii), votes remain cryptographically sealed until unblocked by the appointed Scrutinizer in the presence of at least two witnesses not in company employment.
Form MGT-13 Aligned Export
Consolidated reports tabulating votes cast in favor, votes cast against, and invalid ballots across Ordinary and Special resolutions.
Independent Scrutinizer Audit & Reporting Portal
Equip practicing Company Secretaries, Chartered Accountants, and independent scrutinizers with purpose-built tools to verify ballot integrity, maintain statutory registers, and export scrutinizer reports aligned with Form MGT-13 within 48 hours of meeting conclusion.
- Dual-witness authentication protocol required for unblocking results
- Cryptographic Merkle tree verification of ballot submission logs
- Automated reconciliation of remote e-voting and venue polling ballots
Transparent Security Architecture
A layered technical security model designed to preserve secret ballots, prevent post-cutoff tampering, and maintain immutable auditability.
SHA-256 Ballot Sealing
Each cast vote generates a deterministic SHA-256 cryptographic digest that is chained into a session-level Merkle Tree. Any modification to a recorded ballot invalidates the root digest.
PostgreSQL Row-Level Security
Database isolation is enforced at the PostgreSQL engine level via Row-Level Security (RLS) policies. Shareholders can only read resolutions and cast ballots within authorized sessions.
TLS 1.3 & Storage Encryption
All data in transit is encrypted using TLS 1.3 over HTTPS. Database volumes and persistent storage are encrypted at rest using managed AES-256 disk volume encryption.
End-to-End Governance Lifecycle
From meeting notice dispatch to official scrutinizer reporting in five structured steps.
Roster Setup
Company imports shareholder register as of record cut-off date with weighted share balances.
Notice & Credentials
Notice of meeting dispatched with resolution agendas and secure access instructions.
OTP Verification
Shareholders authenticate via Demat / Folio credentials and keyed 6-digit OTP.
Weighted Voting
Shareholders submit FOR/AGAINST ballots; votes are cryptographically sealed with SHA-256.
Scrutinizer Export
Scrutinizer unblocks results with two witnesses and exports Form MGT-13 aligned reports.
Corporate Governance & Statutory Guides
In-depth analyses of corporate secretarial procedures, legal precedents, and electronic voting statutory mandates.
What is Shareholder E-Voting? Statutory Guide
Comprehensive primer on electronic voting under Companies Act Section 108: legal mandate, physical vs remote comparison, and benefits.
How AGM E-Voting Works Under Section 108
Detailed operational timeline for Annual General Meetings: 21 clear days notice, remote voting window, venue balloting, and quorum.
How EGM E-Voting Works Under Section 100
Statutory procedure for Extraordinary General Meetings: Board requisitions, member requisitions under Section 100, and short notice provisions.
How Corporate Proxy Voting Works Under Section 105
Legal rights and technical mechanisms of proxy voting under Section 105: Form MGT-11 appointment and entitlement limits.
Frequently Asked Questions
Regulatory and operational answers for corporate boards and secretarial teams.