How AGM E-Voting Works Under Section 108

1. Dispatch of Notice (T-21 Clear Days)

Under Section 101 of the Companies Act, an AGM notice must be sent at least 21 clear days prior to the meeting. For electronic voting, Rule 20(4)(iv) requires companies to publish public notices in at least one English newspaper and one vernacular newspaper circulated in the registered office district.

• Contents: Date, time, venue/virtual access, business agenda, cut-off date, and scrutinizer details.
• Login Credentials: Dispatch of Voting User IDs and PINs via registered email or SMS to eligible shareholders.

2. The Statutory Remote E-Voting Window

Under Rule 20(4)(vi), the remote e-voting window must remain open for not less than three (3) days and must close strictly at 5:00 p.m. on the date immediately preceding the general meeting. Once closed, no remote ballots can be submitted.

3. Meeting Day Balloting & Scrutinizer Unblocking

During the AGM, shareholders who did not participate remotely may vote electronically during the meeting. Following meeting closure, the appointed independent Scrutinizer counts venue ballots and unblocks remote votes in the presence of at least two independent witnesses.